Privacy Policy

Effective Date: [Insert Date] Last Updated: [Insert Date]

1. Introduction

Welcome to the European Histopathology Forum ("we," "our," or "us"). We are committed to protecting your privacy and ensuring that your personal data is handled in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website [Insert Website URL] (the "Website").

2. Data Controller

The European Histopathology Forum is the data controller responsible for processing your personal data. If you have any questions about this Privacy Policy or how we handle your data, you can contact us at:

Email: [Insert Contact Email] Address: [Insert Physical Address]

3. What Data We Collect

We may collect and process the following types of personal data:

  • Identity Data: Name, title, and professional affiliation.
  • Contact Data: Email address, phone number, and postal address.
  • Technical Data: IP address, browser type, operating system, and other technical details when you visit our Website.
  • Usage Data: Information about how you use our Website, including pages visited and interactions.
  • Communication Data: Any correspondence you send to us, including enquiries and feedback.

4. How We Use Your Data

We process your personal data for the following purposes:

  • To provide and manage access to our Website and services.
  • To communicate with you regarding forum updates, events, and relevant information.
  • To improve our Website and user experience.
  • To comply with legal obligations and protect our rights.

5. Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Consent: When you subscribe to our newsletter or opt-in to receive communications.
  • Contractual Necessity: When processing is required to provide services you request.
  • Legal Obligation: When required by law or regulatory authorities.
  • Legitimate Interests: When processing is necessary for our legitimate interests, provided it does not override your rights.

6. Data Sharing and Disclosure

We do not sell or rent your personal data. However, we may share your data with:

  • Service Providers: Third-party vendors who assist in operating our Website.
  • Legal Authorities: When required by law or to protect our rights.
  • Event Organisers: If you register for events hosted by the European Histopathology Forum.

7. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy or as required by law.

8. Your Rights Under UK GDPR

Under the UK GDPR, you have the following rights:

  • Access: Request a copy of your personal data.
  • Correction: Request correction of inaccurate or incomplete data.
  • Erasure: Request deletion of your personal data.
  • Restriction: Request restriction of processing in certain circumstances.
  • Objection: Object to processing based on legitimate interests.
  • Data Portability: Request transfer of your data to another service provider.
  • Withdraw Consent: If processing is based on consent, you can withdraw it at any time.

To exercise your rights, please contact us at [Insert Contact Email].

9. Security Measures

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse.

10. Cookies and Tracking Technologies

Our Website may use cookies and similar tracking technologies to enhance user experience. You can manage your cookie preferences through your browser settings.

11. Third-Party Links

Our Website may contain links to third-party websites. We are not responsible for their privacy practices, and we encourage you to review their privacy policies.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

13. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

Email: [Insert Contact Email] Address: [Insert Physical Address]